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Meetings and Events

Meetings & Events

Arranging a Conference, meeting or event can be very challenging - at Corporate Travel our experienced Meetings & Events team can ensure every element of your event runs smoothly from start to finish.
 
Our team will listen carefully to your needs, will work to your requirements and budget whilst suggesting ideas you may not have considered.
 
Our services include: 

- Worldwide destination and venue sourcing, bookings & planning

- Day and Residential Meetings of all sizes

- Corporate Hospitality & Events

- Event Management

- Group Hotel and Transportation

- Corporate Teambuilding Activities - Indoor / outdoor

- Off-site experiences - Sightseeing / Tours / Private dining

So whether you're organising a meeting of 10 delegates to London or 500 people to New York for a conference - contact Meetings & Events.

Meetings and Events

Venue Finding

Venue Finding - Worldwide

To get the right results for you, we work with venues all over the world, independent properties and international groups, they know us and respect our expertise. Understanding your requirements, aims and objectives, means that we can work with the venues to ensure that the space contracted by you will work effectively for you and all your delegates.

 

We focus on all of the crucial elements, some of which are often overlooked, but can impact enormously on the success of each event i.e.; access and set up times, proximity of syndicate rooms to main plenary rooms; creative food and beverage for tea and coffee breaks, lunches or dinners, every element of the event will be considered and discussed with each venue that is put forward by us for your events.

Conference and Event Management

Conference Management is a varied activity that can involve all or some of the following elements…

 
 •  Venue liaison
 •  Third party negotiations & management
 •  Handling all correspondence relating to the event, delegates, exhibitors, speakers
 •  Preparation of budgets and advice on cash flow
 •  Final reconciliation of monies
 •  Delegate registration & liaison
 •  Design & delivery of event themes and conference documentation
 •  Signage, Speaker programming & support
 •  Catering management, arranging dinners and welcome receptions
 •  Local transportation
 •  Staging, Graphics and Production
 •  Exhibition & onsite event Management

Conference and Event Management

Delegate Registrations & Management

Delegate Registrations & Management

   Design of Invitation and mailing

 •  Secure payment methods
 •  Any travel and accommodation bookings
 •  Delegates correspondence by letter or email
 •  Daily/weekly/monthly status reports
 •  On-site registration and amendments
 •  Tailor made badges of the highest quality
 •  Security conscious, monitoring of delegate sessions via bar coding or magnetic swipe style badging
 •  Registration of all your staff, production crew and speakers
 •  Preparing and mailing of joining instructions within agreed time scales
 •  Post event analysis of attendees, non-arrivals and on site registrations
 •  Managing multilingual requirements